Site Licences vs Per-Seat: AI Maths Platform Licensing Explained

TL;DR: Yes, most AI maths and science platforms for schools offer institutional licensing, not consumer subscriptions. The common models are site licences, per-seat (per-student) licences, and concurrent licences. Growtrics for Schools is sold as an institutional product with custom pricing. To find the right structure, partner with us.

Key Takeaways

• Institutional, not retail: Growtrics for Schools is a business-to-business product with custom pricing arranged directly with our team, never a consumer per-month plan.
• One licence, the full platform: an institutional licence gives teachers AI worksheet generation with answer keys, plus scanning and AI-assisted grading of student work.
• Students are covered too: the same licence unlocks handwriting recognition, personalised video explanations, and Call Gracie, the on-demand AI tutor.
• Built for scale and reporting: every student gets a personalised progress report showing strengths and areas to improve, automatically.
• Talk to a human first: because the right licensing model depends on your size and rollout, the path is a demo and a quote, not a checkout page.

What licensing models do AI maths and science platforms actually offer?

When a school buys an AI maths and science platform, it almost never buys it the way a parent buys a consumer app. Institutional software is licensed, and the licence type shapes both cost and access.

Three models dominate the education market. Understanding them helps you ask procurement the right questions before you ever request a quote.

A site licence grants an entire school or campus the right to use the software across its facilities. Instead of counting individual users, it covers everyone at one location, which can mean hundreds or thousands of students and staff.

A per-seat licence, sometimes called per-student or named-user licensing, assigns access to a specific number of individuals. You pay for each student or teacher who needs an account, and costs scale directly with headcount.

A concurrent licence limits the number of simultaneous users rather than total accounts. If only a fraction of your students use the platform at the same time, this can lower cost while still serving a large roster.

Some vendors also offer FTE (full-time equivalent) licensing, which shifts pricing to a headcount-based subscription that gives universal access to all students and staff. The point is simple: there is no single "right" model, only the one that fits your school's size, devices, and rollout plan.

Site licence vs per-seat: which is better for a school?

The honest answer is that it depends on how many students will actually use the platform and how predictable that number is.

A site licence shines when adoption is broad. If most of your Maths and Science cohort, from Primary 4 through Pre-University (ages 10–18), will use the platform, paying once for the whole site is usually simpler and cheaper per student. It also removes the admin burden of tracking who has a seat.

Per-seat licensing shines when adoption is targeted. If you are piloting with two year groups or rolling out gradually, paying only for active students keeps the initial investment small and the budget easy to justify.

Concurrent licensing sits between the two. It works well for shared device environments, such as a computer lab or a class set of tablets, where students take turns rather than all logging in at once.

The mistake schools make is choosing a model before mapping their rollout. Decide who needs access, when, and on which devices first. The licensing model should follow that plan, not lead it. Our guide on how schools choose an AI maths and science platform walks through that sequence in more detail.

What hidden costs should procurement watch for?

Licence fees are only one line in the budget. The platforms that look cheapest on a per-seat basis sometimes cost the most once everything is added up.

Watch for implementation and onboarding. Setting up student profiles, training teachers, and integrating with existing workflows all take time, and some vendors charge for it.

Watch for contract length. Multi-year agreements often unlock better rates and reduce churn, but they also lock you in, so make sure the platform delivers before you commit for three years.

Watch for what is actually included. A low headline price can hide paywalls around the features that matter most, such as grading, reporting, or tutoring support. Always confirm the full feature set is in the licence, a point we unpack in what an AI maths and science platform really costs a school.

Finally, consider consortium or group purchasing. When several schools or a district buy together, group purchasing power can secure rates no single school could reach alone. If you are part of a network, ask about it.

How does Growtrics for Schools license its AI maths and science platform?

Growtrics for Schools is an AI-powered Maths and Science platform built for institutions, so it is licensed as a business-to-business product, not a consumer subscription.

That means there is no public per-month price and no app-store checkout. Pricing is custom, scoped to your school's size and rollout, and arranged directly with our team.

Why custom rather than a fixed tariff? Because a single-campus tuition centre and a large school have very different needs around student numbers, devices, and timelines. A quote built around your actual rollout is fairer than a one-size price that overcharges small adopters and underserves large ones.

The process is straightforward. You book a demo, we learn how your Maths and Science teaching works today, and we recommend a licensing structure that matches your scale. You can see the platform in action first on the how it works page and review the full feature set before any conversation about cost.

What do you actually get with an institutional licence?

This is the question that matters most, because the licence is only worth what it unlocks. A Growtrics for Schools licence covers the full teaching workflow and every student learning feature.

For teachers, it starts with setup and ends with insight:

• Student profile creation: set up every student in minutes, so the platform knows who it is supporting.
• AI worksheet generation: choose the grade level, the proportion of multiple-choice versus open-ended questions, and the mix of topics. The AI builds the worksheet and the answer key automatically.
• Worksheet scanning and grading: hand out worksheets, then scan completed student work back in and let the AI handle the marking.
• Personalised student reports: every student gets a report showing what they did well and what needs improvement, generated automatically.

Crucially, the AI supports the teacher rather than replacing them. It removes the repetitive load of building and marking work so educators can spend their time where it counts, with the students who need them.

For students, the same licence unlocks interactive support that adapts to how they think:

• Handwriting recognition: students write answers by hand, and the AI reads and evaluates them.
• Personalised video explanations: step-by-step video walkthroughs tailored to each question.
• Call Gracie: students can call or chat with Gracie, the AI tutor, for on-demand help whenever they are stuck.

There is a learning-science reason these features earn their place. Writing answers by hand, rather than tapping a multiple-choice option, is linked to deeper processing and stronger retention, an effect documented by Mueller and Oppenheimer in their 2014 research on handwriting and memory. Immediate, specific feedback, the kind a personalised report delivers, is one of the most powerful influences on achievement in Hattie and Timperley's widely cited 2007 review. And worked examples, the principle behind step-by-step video explanations, reduce cognitive load for learners building new skills, a finding rooted in Sweller's cognitive load theory. You can read more about the thinking on our why it works page.

How does Growtrics compare with other platforms?

Plenty of platforms serve students aged 10 to 18, but most are built for parents and individual learners, not for teachers running a classroom at scale. The table below compares Growtrics for Schools against four widely known options on the capabilities that matter to schools.

Competitor capabilities reflect publicly available information as of June 2026 and may vary by plan; the Growtrics column reflects features that are live today.

The pattern is clear. Where most platforms focus on student practice, Growtrics for Schools also gives the teacher a complete create, distribute, scan, grade, and report loop. If you are weighing a specific switch, our comparisons of Growtrics versus Geniebook and Growtrics versus KooBits go deeper, and most schools choose the wrong EdTech platform covers the evaluation criteria that prevent costly mistakes.

Who is Growtrics for Schools built for, and by whom?

Growtrics is built around a clear belief: teachers should spend less time on admin and more time teaching, and every student deserves feedback tailored to how they actually think.

The platform is purpose-built for Maths and Science, the two subjects where structured practice and precise feedback move results the most. It serves students from Primary 4 through Pre-University (ages 10–18), whether in a school or an institutional learning centre.

Every design decision keeps the teacher in control. The AI generates, scans, grades, and explains, but educators set the parameters and oversee the outcomes. You can read more about that mission on our our mission page, and explore the broader category in our overview of the best STEM learning platforms for ages 10 to 18.

For schools working to a national curriculum, our note on choosing a curriculum-aligned maths and science platform is a useful companion read.

Frequently asked questions

Do AI maths and science platforms offer institutional or site licences?

Yes. Most platforms built for schools, including Growtrics for Schools, are licensed institutionally rather than sold as consumer subscriptions. The exact model, whether site-wide, per-seat, or concurrent, depends on the vendor and your rollout.

Does Growtrics publish a per-student price?

No. Growtrics for Schools uses custom B2B pricing scoped to your size and rollout. The way to get a figure is to book a demo so the quote reflects your actual needs.

Is the AI grading done without the teacher?

No. The AI assists with grading to save time, but teachers stay in control and oversee outcomes. The platform supports educators rather than replacing them.

Which students can use it?

The platform serves Primary 4 through Pre-University, ages 10 to 18, studying Maths and Science. You can see covered topics on the subjects page.

How do we start?

Visit our Partner With Us page to book a demo. We will show you the platform, learn how your teaching works today, and recommend a licensing structure. More questions are answered in our FAQ.

The bottom line

The licensing question is really a value question. Site licence, per-seat, or concurrent, the model only matters once you know what the licence unlocks and how broadly your school will use it.

With Growtrics for Schools, one institutional licence covers the full teacher workflow, from AI worksheet generation to scanning, grading, and personalised reports, plus student features like handwriting recognition, video explanations, and Call Gracie. Pricing is custom because your rollout is too.

The next step is simple. Partner with us to book a demo and we will help you find the right licensing structure for your school. You can also browse more institutional guidance on the Growtrics blog.